Important Alerts

[origami]

This component is the best way to deliver company-wide messages and reminders. Each alert displays a title and details and can be scheduled to appear and disappear when appropriate. Alerts only appear on the homepage.

You might also like newer version of this component: Promo Alert Banner for SharePoint

Setting up alerts

1. While on the Home Page of the site click the [*] icon and select [Site Contents]
   

2. Click [New] → [List] → [Blank list]
   

   

3. Give the list a name Alerts, and click [Create]

4. Click Add column
   

   

5. Add a new field named AlertBody (multiple lines of text, plain text)
   

   

6. Click Save when selections are complete

7. Click the next Add column for the next field

8. Add a new field named Mode (choice field with options).
   

   

9. Enter the names into the Choices fields: critical, information, warning and choose the color you’d like for each alert.

10. When all Choices fields have been created press Save.

11. Add 2 more fields:
    StartDate (date and time)
    EndDate (date and time)

All fields have been created

You are now ready to add a new alert, see section [Adding a new alert]

Adding a new alert

1. While on the Home Page of the site click the [*] icon and select [Site Contents]

2. Find the [Alerts] list and open it.
3. Click [New] as shown below

4. Fill in the [Title] and [Alert Body] of your alert in the marked fields.
   NOTE: Users will only see [Alert Body].
5. Set the [Mode] to the appropriate severity of the alert (critical, information, or warning).
6. Enter the [Alert Start] and [Alert End] dates (and a specific time if required).
7. Click Save.

Updating the alert

To make any changes to the alert, click the [Edit] then update anything that needs changing. Select [Save] to save the changes.

Multiple alerts

You can have multiple alerts at once. Users will see them stacked on the page like this:

Advanced: Targeting alerts to groups or users

You can make it so alerts display only to some groups of users or particular users.

Since each alert is a list item, you can group list items into folders and set permissions for each folder to be only seen by a relevant user group.

To enable folders in your Alerts list, follow these steps:

1. While in the Alerts list, go to List settings → Advanced settings
2. Set Folders to Yes as shown below:
   

Now you can create an alert item within the folder and set security on the folder such that only a group or a user can see it.
Here are the steps on how to do that with Quick Links (the steps are identical)
In the link above, scroll to a section titled Targeting select Quick Links to show only to specific groups or users