Important Alerts

[origami]

This component is the best way to deliver company-wide messages and reminders. Each alert displays a title and details and can be scheduled to appear and disappear when appropriate. Alerts only appear on the homepage.

You might also like newer version of this component: Promo Alert Banner for SharePoint

Setting up alerts

NOTE: This component needs to be activated per site. The App name to look for is “Origami Google Analytics Embed and Alert Solution”

1. While on the Home Page of the site click the [*] icon and select [Site Contents]
   

   

2. Click [New] → [List] → [Blank list]
   

   

3. Give the list a name Alerts, and click [Create]

4. Click Add column
   

   

5. Add a new field named AlertBody (multiple lines of text, plain text)
   

   

6. Click Save when selections are complete

7. Click the next Add column for the next field

8. Add a new field named Mode (choice field with options).
   

   

9. Enter the names into the Choices fields: critical, information, warning and choose the color you’d like for each alert.

10. When all Choices fields have been created press Save.

11. Add 2 more fields:
    StartDate (date and time)
    EndDate (date and time)

All fields have been created

You are now ready to add a new alert, see section [Adding a new alert]

Adding a new alert

1. While on the Home Page of the site click the [*] icon and select [Site Contents]

2. Find the [Alerts] list and open it.
3. Click [New] as shown below

4. Fill in the [Title] and [Alert Body] of your alert in the marked fields.
   NOTE: Users will only see [Alert Body].
5. Set the [Mode] to the appropriate severity of the alert (critical, information, or warning).
6. Enter the [Alert Start] and [Alert End] dates (and a specific time if required).
7. Click Save.

Updating the alert

To make any changes to the alert, click the [Edit] then update anything that needs changing. Select [Save] to save the changes.

Multiple alerts

You can have multiple alerts at once. Users will see them stacked on the page like this:

Advanced: Targeting alerts to groups or users

You can make it so alerts display only to some groups of users or particular users.

Since each alert is a list item, you can group list items into folders and set permissions for each folder to be only seen by a relevant user group.

To enable folders in your Alerts list, follow these steps:

1. While in the Alerts list, go to List settings → Advanced settings
2. Set Folders to Yes as shown below:
   
   

Now you can create an alert item within the folder and set security on the folder such that only a group or a user can see it.
Here are the steps on how to do that with Quick Links (the steps are identical)
In the link above, scroll to a section titled Targeting select Quick Links to show only to specific groups or users