Important Alerts

How-Tos & Manuals
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This App is the best way to deliver company-wide messages and reminders. Each alert displays a title and details and can be scheduled to appear and disappear when appropriate. Alerts only appear on the homepage.

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Setting up alerts
  1. While on the Home Page of the site click the [*] icon and select [Site Contents]
  2. Click [New] → [List] → [Blank list]
  3. Give the list a name “Alerts”, and click [Create]
  4. Add the following fields to the list:
    4.1 AlertBody (multiple lines of text, plain text)
    4.2 Mode (choice field with options (note: case sensitive): critical, information, warning).
    4.3 StartDate (date only)
    4.4 EndDate (date only)

You are now ready to add a new alert, see section [Adding a new alert]

Adding a new alert
  1. While on the Home Page of the site click the [*] icon and select [Site Contents]

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  1. In the list of apps below, find and click the [Alerts] app.
  2. To create an [Alert], select [New] in the menu

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  1. Fill in the [Title] and [Alert Body] of your alert in the marked fields. Only [Alert Body] will show on the page.
  2. Set the [Mode] to the appropriate severity of the alert (Critical, Information, Warning)
  3. Enter the [Alert Start] and [Alert End] dates. Currently, only the Date is accepted and the Time component is ignored. If your alert needs to show up only for a few hours - you’ll need to delete it manually.
Updating the alert

To make any changes to the alert, click [Edit] then update anything that needs changing. Select [Stop editing] to save the changes.

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Multiple alerts

You can have multiple alerts at once. Users will see them stacked on the page.

Advanced: Targeting alerts to groups or users

You can make it so alerts display only to some groups of users or particular users.

Since each alert is a list item, you can group list items into folders and set permissions for each folder to be only seen by a relevant user group.

To enable folders in your Alerts list, follow these steps:

  1. While in the Alerts list, go to List settings → Advanced settings
  2. Set Folders to Yes as shown below:
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Now you can create an alert item within the folder and set security on the folder such that only a group or a user can see it.
Here are the steps on how to do that with Quick Links (the steps are identical)
In the link above, scroll to a section titled Targeting select Quick Links to show only to specific groups or users